Letter of Recommendation Format

Letter of Recommendation Format

A letter of recommendation is a formal document that is typically written by a person who knows you well and recommends you for a job, school, or other opportunity. There are many reasons to write a letter of recommendation, and the purpose of a letter of recommendation can vary depending on the situation. A letter of recommendation is used to demonstrate your skills, qualities, and worth to potential employers or other interested parties. Let's learn about the letter of recommendation format in this article.

Here are some examples of how a letter of recommendation can be used:

  • To recommend you for a job: The letter should highlight your skills and accomplishments, and should mention any qualities that make you a good fit for the job.
  • To recommend you for admission to a school: The letter should highlight your academic achievements and any qualities that make you a good fit for the school.

To keep your writing sharp and perfect, use our letter of recommendation format, designed by our experts.

Letter of recommendation template

If you are looking for a letter of recommendation template, you have come to the right place. Selecting the right letter of recommendation template can make writing a recommendation much easier. Here are some points about the individual to cover in a letter of recommendation:

  • Accomplishments
  • Character
  • Their work ethic
  • Potential for future success
  • Their ability to be a good team player
  • Any other relevant information

Additionally, the letter should be tailored to the individual's industry or profession. For example, if the individual is a doctor, the letter might focus on their medical skills and accomplishments.

Letter of recommendation for employee template

Dear [Employer],

I am writing to recommend [Employee] for a position with your company.
[Employee] is an outstanding employee, who has always gone the extra mile to provide excellence in her work. [She/He] is a skilled negotiator, and [her/his] attention to detail is unparalleled. [Her/His] work ethic is exemplary, and [she/He] is always willing to put in extra hours when necessary.

I have had the pleasure of working with [Employee] for several years now, and I can attest to [his/her] professionalism, reliability, and skill. I would be proud to have [him/her] on my team, and I believe [he/she] would be an asset to your company.

Thank you for considering [Employee] for the position of [position] with your company. I look forward to hearing from you about the status of [him/her] application.


[Your Name]

Download the Letter of recommendation for employee template pdf

Letter of recommendation for former student template

Dear Colleague,

I would like to recommend my former student, [Student].

[Student] has consistently exhibited outstanding qualities in both academics and extracurricular activities. In addition to her outstanding academic record, [Student] has also been a leader in the community, serving as president of her student council and serving on various other committees. These qualities make her an excellent candidate for any collegiate or professional program.

I have had the pleasure of working with [Student] over the past two years, and I have found her to be an outstanding individual. She is motivated and committed to her academic and professional goals, and I have no doubt that she will achieve great success in whatever she pursues. I would highly recommend [Student] for any position or scholarship.


[Your name]

Download the letter of recommendation for former student template pdf

Use the above letter of recommendation templates as inspiration to craft your own. Remember, it is important to tailor each letter to the specific needs of the person receiving it.

Letter of recommendation sample

The letter of recommendation sample given below will help you write a letter of recommendation that will increase your chances of getting the position you are applying for.

Sample letter of reference for employee

Dear HR at Samtech,

I am writing to commend Mythili Kochappan for her outstanding work ethic and dedication to her job. Mythili has consistently shown a commitment to her work and to meeting the needs of her customers.

Mythili is a hard worker who is always looking for ways to improve her skills. Mythili is a team player who is always willing to help her co-workers. She has a genuine interest in her work and is always looking for ways to learn more.

I believe Mythili would be a valuable asset to any organization and I am sure she would be a great addition to your Samtech. I would be happy to provide additional information or to speak with Samtech about Mythili's qualifications.


John Abraham

Managing Partner

Kochar Industries

Letter of recommendation example for students

Dear Professor,

I would like to recommend Sam Daniel for his excellence in studies and extracurricular activities. He has a consistently high academic performance and has shown great initiative and creativity in his academic work. He is a highly respectful individual and always puts the needs of others before his own.

Sam is a talented student who has a great understanding of the subjects he studies. He is able to take complex concepts and explain them in a way that is easy to understand. He is always willing to help others in the classroom and on campus.

I believe Sam Daniel would be an excellent candidate for any academic program at your institution. He is a hard worker who takes advantage of every opportunity that is available to him. I would be happy to provide you with any additional information you may need to make a decision about awarding him admission to your school.


Ganesan Balakrishnan

Professor, Department of English

Pachaiyappa's College

How to write a letter of recommendation

When you are asked to write a letter of recommendation, you likely have many questions. This guide will help you understand the different company requirements in a letter of recommendation, as well as the points to be clarified with the organization before starting to write the letter.

When writing a letter of recommendation, it is important to remember that it is a personal document. Your letter should reflect your thoughts and impressions of the person you are recommending, not the company or organization that you are writing for.

There are a few things to keep in mind when writing a letter of recommendation:

  • Make sure to cite the specific points from the person’s resume that you are discussing in your letter.
  • The letter of recommendation should be tailored to the company and the position being recommended for.
  • Be honest and specific in your comments.
  • Be personal and reflective.

Below is a general format for writing a letter of recommendation. However, keep in mind that the specific details will be based on the company and the individual you are recommending.

To Whom It May Concern,

I am writing to recommend __________ for a position with our company.

I have had the pleasure of working with __________ for a period of time, and can attest to his or her qualifications for this position.

I believe that __________ would be a great addition to our company and would be happy to provide more information or speak with you further about the individual.


Heading and greeting

The opening lines are the first part of the letter of recommendation where your information and the greeting will be included. Keep your greeting warm, yet professional.


You heading section normally includes:

  • Your contact information
  • Your name
  • Your title or designation
  • Your organization
  • Address
  • Date


You could address the recipient by name (Dear Ms/Mr) if writing a personal letter of reference. Example: Dear Mr. Suryaprakash , Dear Dr. Viyonna Joseph.
If you're writing a general letter addressing no one in particular, please write "To whom it may concern", or skip the salutation part. Begin your letter directly from the first paragraph.

The Body of the Letter

In the letter's body, establish why you're a good reference, how the individual you're referring to is qualified, and specifically mention the individual's relevant skills.

First paragraph

In the first paragraph of the letter of reference, your aim is to establish the relationship you have with the person you're referring to, the length and the depth of your relationship. You should give the impression that you're qualified to write the letter of reference.


I met George at a business networking event last year. I found him to be very knowledgeable about the technological advancements in healthcare. I hired him shortly after where he reported to me directly. During this period he worked as the lead developer in several high-stakes healthcare projects.

Second paragraph

In the second paragraph, you should explain what the individual has done that makes them suitable for the job. You also mention their achievements, interests in the particular domain they are applying for and any special reasons why you're referring to them. Feel free to write another paragraph if required.

For example:

George was an excellent employee who always showed up on time and completed all tasks assigned to him. He was able to work independently and quickly develop solutions to complex problems. His ability to communicate effectively with clients and colleagues made him a valuable asset to my team.

Third paragraph

In the third paragraph, summarize the skills, qualities and knowledge of the candidate as it is relevant to the position being applied for. You could request for a copy of the job posting and the candidate's resume so you can tailor the letter of recommendation properly.

George has been working in the field of accounting for over 10 years. He has worked in various positions such as accountant, bookkeeper, controller, etc.


George has extensive experience in the area of accounting. He has worked in different roles within the company including account manager, bookkeeper, and controller. He has proven his abilities in managing large amounts of data and financial transactions.

Summary, conclusion, and closing

In summary, conclude the letter with a brief statement about the applicant's strengths, while highlighting your enthusiasm towards the candidate.


Round out the letter by summarizing the key points mentioned above. This will help the reader understand the main reason behind your recommendation.


During my tenure as a project manager, I had the opportunity to work closely with George. He was a hard worker who always put in extra effort to ensure we were successful. He was quick to learn new technologies and was eager to apply his knowledge to solve our most challenging issues. I strongly recommend him for the role of CFO in your organization.


The concluding section of the letter includes an offer to provide more information or assistance if needed. Here you can include your phone number or email address under your signature.


If you have any questions regarding the candidate recommended, please do not hesitate to contact me.



Recommender Name [Your name]


Email address

Phone number

Tips for writing a strong letter of recommendation

Tips For writing a Strong Letter Of Recommendation

Writing a letter of recommendation is one of the toughest tasks you'll ever face. It requires deep research into the person you want to endorse, and then crafting a compelling document that highlights their qualifications. But don't worry! We've got you covered. Below, we share some tips to make sure your letter stands out from the crowd.

  • Do not forget to proofread the letter before sending it off!
  • Remember, this is a professional document which needs to be well written. So make sure you take enough time to prepare it.
  • Also, keep in mind that there are certain things that you need to avoid when writing a letter of recommendation. These include using too much personal information (e.g., mentioning their family members), making false statements and writing a generic letter of recommendation.

A complete research process

Before you start writing your letter, you should conduct thorough research on the person you want to recommend. You should also gather all relevant documents related to them. This way, you won't have to spend hours searching through old emails and other files.
You should also ask for references from people who know the person well. They can give you valuable insights into how they behave in different situations. 

Be specific:

List the reasons why the person you are recommending is a great candidate for the position.

Maintain a positive tone:

Avoid negative comments about the person's personality. Instead, focus on what he/she has done to help you succeed.

Avoid using clichés: 

Make sure you use unique words and phrases instead.

Use action verbs: 

Describe the actions taken by the person you're recommending.

Be formal and concise: 

Use proper grammar and spelling. Also, try to write in short sentences.

Keep the letter brief:

Try to limit yourself to one or two paragraphs only.

Follow the instructions:

Make sure that you follow the guidelines provided here. If you don't, you might end up with a poorly written letter of recommendation.

How to ask for a letter of recommendation

How to ask for a letter of recommendation

The best way to get a letter of recommendation is to ask someone who knows you well. For example, if you work at an organization where you interact regularly with your supervisor, you could ask him/her to write a letter of recommendation.

If you do not have anyone like that, you can ask your current employer to write a letter of reference. However, make sure you tell them upfront that you would appreciate it if they wrote a letter of recommendation for you.

You can also ask your professors to write a letter of recommendations. Just remember that you will need to provide them with some details regarding your academic performance.

If you still cannot find any recommendations, you can always ask friends and relatives to write letters of recommendation for you. But remember that these letters will probably contain more personal details than those written by professionals.

Key points
  • Use one of the two letter of recommendation templates given in the beginning of this guide. 
  • Refer to the job description and candidate's resume when writing a letter of recommendation. 
  • Maintain a positive tone throughout the letter, but don't make any false claims. 
  • Be specific in your statements about the candidate. 
  • Don't include overly personal statements in the letter of recommendation.

FAQs on Letter of Recommendation Format

What do you write in a letter of recommendation?

A letter of recommendation is a document written by someone recommending another individual for a job. A letter of recommendation should include details about the candidate's strengths and weaknesses, along with any recommendations for improvement. While you may feel like you already know everything about your candidates, you probably don't. Your letters of recommendation should give the hiring manager a clear picture of your candidates' abilities, both good and bad. Make sure you highlight the best parts of your candidates' resumes, and avoid giving negative feedback. The last thing you want is to hurt someone's chances of getting hired.

What should you avoid in a letter of recommendation?

Some things to avoid in a letter of recommendation are expressing personal opinions, providing false information, or making any unprofessional remarks.

What is a letter of recommendation for a student?

Letter of recommendation for a student means a document that speaks to the academic excellence of the student and should be from someone who knows the student well.

How do you start a letter of recommendation for college? 

To start a letter of recommendation for college, you will need to gather some information about the person you are recommending. You will need to know their name, major, and any other relevant information. You will also need to find letters of recommendation from people who know the person well. Once you have all of this information, you can start writing the letter.

How long is a letter of recommendation?

A letter of recommendation should be no more than one page in length.

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