How to Set Up a Business Meeting? Reading Answers

Here we have given How to Set Up a Business Meeting? reading practice and answers with explanations. It has 14 questions in 2 different questions types- 7 questions as summary completion, and 7 questions as sentence completion.

Table of content:

• Solution for How to Set Up a Business Meeting?
• How to Set Up a Business Meeting? IELTS reading practice test
• Passage
• Questions
• Answers with explanation

Solution for How to Set Up a Business Meeting

We have given How to Set Up a Business Meeting reading answers, in the table given below.

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Answer Table

1. Ineffective	4. Ahead of	7. Your subject	10. To comply with	13. A dream
2. Progress	5. Read through	8. Sales agreement	11. Sole proprietors	14. To plan
3. Group structure	6. On time	9. File for bankruptcy	12. Transfer of ownership

How to Set Up a Business Meeting? IELTS reading practice test- exam review

In this article we have provided How to Set Up a Business Meeting? IELTS reading answers. This article will help to be distinguished in the IELTS reading practice to  challenge your reading skill and read the given passage to answer the questions.

Passage

We have given How to Set Up a Business Meeting? reading answers with location. Go through the given passage carefully and answer the questions.

 How to Set Up a Business Meeting?

Multiple meetings occur each second of every day. And it's easy to suspect that many of them prove to be ineffective. Why is that?

For an answer, consider the purpose of meetings. I'd suggest that meetings exist to nudge ahead progress.

Even if it's only a slight move, when the meeting attendees exit, the subject of the meeting has to have changed in some way (hopefully for the better). You need structure to accomplish that. Here are five steps that will help you hold effective meetings--sessions that move subjects forward.

1. Be a reporter. Make sure you let your attendees know the who, what, why, when and where of the meeting.
It prefaces the agenda. It might look like this:
Who: Members of the Retired Executive Group (name the actual names)
What: Decide on a formal group name
Why: To establish a formal group structure
When: February 17, 2009 from 3 to 4 p.m.
Where: Starbucks at 2111 S. Glen Street in Harwood Heights
A reporter informs readers. That's what has been done here.
What happens at the meeting? That's what's in the agenda.

2. Set an agenda. This means clearly listing the objective of the meeting and supporting points using
specifics. For example, here's an agenda for a meeting I ran for a business group I'm involved with:
- Objective is to select a name for the group
- Start a 10-minute brainstorming session
- Record results
- Cull the names down to five
- Check domain availability
- Debate those names where a domain is available
- Select a final name

This agenda not only provided a clear objective--to walk away from that meeting with a name--it provided the steps the attendees would take to do it. If we followed the agenda, we would make our goal. And we would have moved our subject forward.

3. Send out the agenda (via email or snail mail) 5 to 7 days ahead of time. You want your attendees to be aware, to prepare and to be there. It doesn't always happen, of course. I find that, if you have 10 attendees, 10 will be aware of some of the agenda (usually the five w's), two will prepare and seven will be there. That's OK. You can only control your actions. Also, call all of the attendees 2 days prior to remind them of the meeting.

4. Have copies of the agenda at the meeting. Most of the attendees will not bring the agenda with them, so have copies ready. Distribute and read through it when everyone shows up. Now you can begin the session with everyone on a level field.

5. Start and finish on time. If inclement weather or other common factors exist, you can delay the meeting. Otherwise, I suggest starting right at the time you noted on the agenda. If someone comes in late, that's OK. Acknowledge him, give him an agenda and keep going. He'll catch up on his own. 

One of the most frustrating things I've experienced in meetings is when a 1-hour session turns into 90 minutes without it being mentioned by the facilitator. Believe me, you'll be given silent but heartfelt kudos when you end the meeting ahead of or on time, or inform the attendees that it may go overtime. And what's better than not only advancing your subject, but doing it with an aura of good will?

Questions

Questions 1 - 7

• Complete the summary below.
• Choose NO MORE THAN TWO WORDS from the text for each answer.

There are several steps you can take to avoid your meetings being 1 ________. It's a good idea to keep in mind that the reason for having the meeting is to make some 2 ________  with the issue(s) you have. Before the meeting make sure everyone is aware of the who, what, why, when and where of the meeting.
Amongst other things this will help to formalise the 3 __________ .

Also of course an agenda needs to be drawn up containing the objectives and the steps needed to achieve them. Attendees should receive this document several days 4 __________  the meeting. A good way to start the meeting, when everyone is present, is to 5 __________ the agenda. Though it's often the case that some attendees will arrive late, it's still preferable to kick off the meeting at 6 _________ . Finally, remember that everyone will be much happier if you are able to move forward on 7 __________ within the allotted time frame.

Read the text and answer Questions 8 - 14

Getting Out
You may wish to leave your business for a variety of reasons. For example, you may be ready to retire - if so, congratulations! - and you may wish to hand your business to a relative. Or perhaps your business did not live up to your expectations. Whatever the reason, be smart about how you make your exit.

Plan Your Exit
Do you know how you are going to exit your business? You may have a dream of going public, selling to the highest bidder, or retiring and handing over your business legacy to your family. Big dreams aside, the truth is that many... click for more.

Steps to Closing a Business
If you are considering leaving your business below you will find suggested steps to follow in closing your business. Decide to close a business - sole proprietors can decide by themselves that they should close … click for more.

Selling Your Business
If you decide that selling your business is the right exit strategy for you, be sure that you cover all your bases. In order to sell your business officially, you will need to prepare a sales agreement. This is the key document in ... click for more.

Transfer of Ownership
As they say, all good things must come to an end. Maybe you'd like to retire, or maybe it's time to pass the family business to the next generation. For one reason or another, many business owners will face a time when they ... click for more.

Legal Resources for Operating and Exiting a Business
There are many resources available to help you comply with the basic laws for conducting and exiting a business. Here is just a brief listing of articles that offer general assistance to specialized audiences. Environmental ... click for more.

Liquidating Assets
If you have decided to get out of business and are not able to pass your business on, merge it with another business, or sell it as a going concern, liquidating the assets could be the most appropriate exit strategy. However, before ... click for more.

Filing for Bankruptcy Protection
Deciding to file for bankruptcy can be a painful decision, but you may find yourself in a position with no other options. To protect yourself and your business, educate yourself about this course of action before making the decision ... click for more.

Questions 8 - 14

• Complete the sentences below.
• Choose NO MORE THAN THREE WORDS from the text for each answer.

8. The main document if you want to sell your business is the __________ .
9. When there are no other options available to you, you will need to _________ .
10. However you decide to exit you will need __________ the legal system.
11. People who are __________ do not need to consult with others regarding the how to close the business.
12. Handing your business over to another person is called a __________ .
13. Going public with your business is, for many people, often no more than __________
14. Whichever exit strategy you choose you will need _____ it.

Answer for How to Set Up a Business Meeting? with Explanation

In the section we have given How to Set Up a Business Meeting? reading answers with explanations, use the part to correct your mistakes. 

1. Answer: Ineffective

Explanation: “Multiple meetings occur each second of every day. And it's easy to suspect that many of them prove to be ineffective. Why is that?”. With this line it is clear that there are several steps you can take to avoid your meetings being ineffective. Hence the given answer is located under how to set up a business meetings. 

2. Answer: Progress

Explanation: “For an answer, consider the purpose of meetings. I'd suggest that meetings exist to nudge ahead progress”. With this line it is clear that it's a good idea to keep in mind that the reason for having the meeting is to make some progress with the issue(s) you have. Hence the given answer is located under how to set up a business meetings.

3. Answer: Group structure

Explanation: “Why: To establish a formal group structure”. With this line it is clear that Before the meeting make sure everyone is aware of the who, what, why, when and where of the meeting. Amongst other things this will help to formalise the group structure. Hence the given answer is located in the first point under how to set up a business meetings.

4. Answer: Ahead of

Explanation: “Send out the agenda (via email or snail mail) 5 to 7 days ahead of time”. With this line it is clear that an agenda needs to be drawn up containing the objectives and the steps needed to achieve them. Attendees should receive this document several days ahead of the meeting. Hence the given answer is located in the first line of 3rd point under how to set up a business meetings.

5. Answer: Read through

Explanation: “Have copies of the agenda at the meeting. Most of the attendees will not bring the agenda with them, so have copies ready. Distribute and read through it when everyone shows up”. With this line it is clear that a good way to start the meeting, when everyone is present, is to read through the agenda. Hence the given answer is located in the first 3 lines of point 4 under how to set up a business meetings.

6. Answer: on time

Explanation: “Start and finish on time. If inclement weather or other common factors exist, you can delay the meeting. Otherwise, I suggest starting right at the time you noted on the agenda”. With this line it is clear that though it's often the case that some attendees will arrive late, it's still preferable to kick off the meeting on time.  Hence the given answer is located in the first 3 lines of point 5 under how to set up a business meetings.

7. Answer: Your subject

Explanation: “Believe me, you'll be given silent but heartfelt kudos when you end the meeting ahead of or on time, or inform the attendees that it may go overtime. And what's better than not only advancing your subject, but doing it with an aura of good will?”. With this line it is clear that everyone will be much happier if you are able to move forward on your subject within the allotted time frame.  Hence the given answer is located in the last 4 lines of point 5 under how to set up a business meetings.

8. Answer: Sales agreement

Explanation: “In order to sell your business officially, you will need to prepare a sales agreement”. With this line it is clear that the main document  if you want to sell your business is the sales agreement. Hence the given answer is located in the 2-3 lines under selling your business. 

9. Answer: File for bankruptcy

Explanation: “Deciding to file for bankruptcy can be a painful decision, but you may find yourself in a position with no other options”. With this line it is clear that if there are no other options available to you, you will need to file for bankruptcy. Hence the given answer is located in the first 2 lines under filling the bankruptcy protection. 

10. Answer: to comply with

Explanation: “There are many resources available to help you comply with the basic laws for conducting and exiting a business”. With this line it is clear that if you decide to exit you will need to comply with the legal system. Hence the given answer is located in the first 2 lines under Legal Resources for Operating and Exiting a Business.

11. Answer: sole proprietors

Explanation: “If you are considering leaving your business below you will find suggested steps to follow in closing your business. Decide to close a business - sole proprietors can decide by themselves that they should close”. With this line it is clear that people who are sole proprietors do not need to consult with others regarding the how to close the business. Hence the given answer is located under steps to closing business. 

12. Answer: Transfer of ownership

Explanation: “As they say, all good things must come to an end. Maybe you'd like to retire, or maybe it's time to pass the family business to the next generation”. With this line it is clear that handing your business over to another person is called a transfer of ownership. Hence the given answer is located under transfer of ownership. 

13. Answer: A dream

Explanation: “Do you know how you are going to exit your business? You may have a dream of going public, selling to the highest bidder, or retiring and handing over your business legacy to your family”. With this line it is clear that going public with your business is, for many people, often no more than a dream. Hence the given answer is located under plan your exit.  

14. Answer: To plan

Explanation: “ Whatever the reason, be smart about how you make your exit”. With this line it is clear that whichever exit strategy you choose you will need to plan it. Hence the given answer is located in the last line under getting out. 

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